This article is useful for salons that use Timma cash register. It defines the purpose of different reports and how to understand the figures there.
Where can I find the reports?
For accounting purposes we recommend taking the reports from the Accounting page. There the revenues are listed based on the business ID in the receipt. You can select your company (business Id) on the top left corner. Below that there is a list daily reports and monthly reports.
Reports in this page don’t have breakdowns of sales based on users. If for example a company has three employees the revenues from all three are summed up in the reports. For counting the provisions we recommend to use Internal invoices and Salaries pages. You can also get breakdown reports from the Revenues tab.
When you click any report button Timma will open up a popup window with options to either open the document into a new tab (icon in the left side), download the report to your computer (icon in the middle) or send it via email (icon in the right side). Picture below shows the popup window.
Next there is an explanation of different reports that you can take from the Accounting page.
Sales reports are the most important documents that you should send to your accountant. Timma has two different reports: Extended report and Condensed report. Condensed report can be also downloaded from the daily section from the Summary button.
Extended report lists all the revenues separately meaning that there each service and product that has been sold to customers is listed. Condensed reports combine the same services and products together and show the quantity of those - for example that you have sold 14 haircuts for short hair. Usually the accountants prefer to get only condensed reports.
Sales reports are divided into four sections: service and product sales, cash balance, giftcards and invoices. Service and product sales (picture below) combine product and service sales with the exception of those that have been sold via invoice.
The last table in this section summarises the sales and shows the different payment methods. There is also the amount of commission below it that Timma takes from web payments when a customer buys a service beforehand via online booking.
Next there is a cash balance section. This shows the cash balance at the beginning and at the end of the period. The change can be calculated based on the payments with cash and from withdrawals and deposits. List of deposits and withdrawals is below the start and end of cash balance.
After the Cash section there is a Giftcard section including a list of sold and used gift cards. Used gift cards show the amount of gift cards used by different cash registers (if there is more than one in the salon). If you sell all the giftcards for one salon (usually to the salon owner’s company) but those can be used as payment method for other companies too this table allows you to count how much one company should send money to another company.
Last but not least in the sales report there is a list of invoices sent and paid during the period. We have separated invoices from other sales because then it can be used either for counting sent invoices or paid invoices as part of the total revenues. The last table in the report shows the value of open invoices in the beginning of the period, the value of new invoices during the period, paid and voided invoices during the period and value of open invoices at the end of period.
Invoice balance table is based on business ID:s and not users so taking a report from the Revenues page could give so you are not able to check invoice balances from one specific user in the salon if he/she is part of a cash register used by multiple users.
Commission reports include prepayments from online booking and online gift card sales. To enable either prepayments (not counting Finnish Marketplace prepayments) or online gift cards salon has to enable Striple connect account in Company page and Web payments tab. Commission report does not include Marketplace commissions.
In the first table there is a list of online bookings that customers have paid beforehand. Stripe will distribute and send the money from online payments to the salon's bank account within 7 bank days from the purchase. Timma’s commission (3,5%) from the payout is reduced automatically.
The second table lists gift cards that are sold via online gift card machine. The commission (6,5%) reduced money is also sent directly to the salon's bank account. With both online booking prepayments and online gift cards there can be only salon’s bank account where the money is sent. It is not possible for Stripe to send money directly to rental chairs bank account even when the booking is made his / her calendar.
Marketplace report has the information about Timma credits and Marketplace commissions.
Consumers can use their Timma credit to pay services partly or fully beforehand when they make bookings via Marketplace. Marketplace report has first the total amount of Timma credits used during the time period and after that breakdown of credits used per each user under the selected cash register.
Next there is a summary of Marketplace commissions. Commission billed in the time period has the information about the amount of commissions payments sent during the selected time period. If the report is taken in for May this part usually indicates the commission created during April.
Sum of commissions created in the time period then shows how much commission Timma is going to charge from the bookings made during this period. Below that is also a user specific breakdown of the commissions.
Cash flow report indicates the daily money flows and is not meant to be an accounting material since it doesn’t provide any information about VAT:s. Cash flow reports help to track what has happened and how different balances have changed during a day. Cash flow reports consist of daily sales by category, daily payment method breakdown and cash event breakdown.
X-reports and Z-reports are mandatory TAX control reports in Sweden and Norway. Those use identical format to sales reports except the time period can change a bit. Z-report has the sales information between opening and closing the cash register. It is automatically saved after the cash register is closed. X-report can be taken only when the cash register is open and it includes the sales that are created after the cash register is opened.