This article is useful for salons who are using Timma's cash register. You can read more about cash register here. After reading this article you know what every report contains and where to find them.
Where can I find the reports?
For accounting purposes we recommend taking the reports from the Revenues > Accounting -page. There the revenues are listed based on the business ID in the receipt. You can select your company (business Id) on the top left corner. Below that there is a list daily reports and monthly reports.
Reports in this page don’t have breakdowns of sales based on users. If for example a company has three employees the revenues from all three are summed up in the reports (if they have the same cashier selected in Profile-page). If users want to have their own reports they need to select their own cashier with their own business ID (Profile-page).
For counting the provisions we recommend to use Internal invoices and Salaries pages. You can also get breakdown reports from the Revenues -tab by using the filters.
When you click any report button Timma will open up a pop-up window with options to either open the document into a new tab (icon on the left), download the report to your computer (icon on the middle) or send it via email (icon on the right ).
Sales reports are the most important documents that you should send to your accountant.
Go to Revenues > Accounting.
Timma has two different reports which are proper for accounting-wise: "Extended report" and "Condensed report". Condensed report can be also downloaded from the daily section from the "Summary" button.
Extended report lists all the revenues separately meaning that each service and product sold are listed.
Condensed reports combine the same services and products together and show the quantity of those - for example if you have sold 14 haircuts for short hair. Usually the accountants prefer to get only condensed reports.
Sales reports are divided into four sections:
Service sales and product sales
Service sales and product sales
Service and product sales lists all income during the past period that was paid with cash, card, gift card, Marketplace web payment, timmacredit, Stripe website payment, MobilePay, service voucher or Klarna. Products and services paid by invoice do not appear in this summary, but are shown further down in the report.
In addition to the summary of payment methods, a possible commission is detailed if the salon has prepayment turned on in its online booking.
Next there is a cash balance section. This shows the cash balance at the beginning and at the end of the period.
The change can be calculated based on the payments with cash and from withdrawals and deposits. List of deposits and withdrawals is below the start and end of cash balance. A receipt is always made automatically from the withdrawals and deposits.
Tip! 💡 We recommend making cash withdrawals regularly so that the amount of cash in the cash register does not grow too large. Cash withdrawals must be made manually via the cashier button in the upper right corner of the calendar view.
After the Cash section there is a Gift card section including a list of sold and used gift cards. Used gift cards show the amount of gift cards used by different cash registers (if there is more than one in the salon). If you sell all the giftcards for one salon (usually to the salon owner’s company) but those can be used as payment method for other companies too this table allows you to count how much one company should send money to another company.
Last but not least in the sales report there is a list of invoices sent and paid during the period. We have separated invoices from other sales because then it can be used either for counting sent invoices or paid invoices as part of the total revenues. The last table in the report shows the value of open invoices in the beginning of the period, the value of new invoices during the period, paid and voided invoices during the period and value of open invoices at the end of period.
Invoice balance table is based on business ID's which means that you cannot see the invoices of an individual user if they use the same cash register. The individual user's invoice report can be downloaded from the Revenues > Invoices -page.
Commission reports include prepayments from online booking and online gift card sales. To enable prepayment please read this article.
In the first table there is a list of online bookings that customers have paid beforehand. If your salon is still using Stripe for the online prepayments, Stripe will distribute and send the money from online payments to the salon's bank account within 7 bank days from the purchase. Timma’s commission (3,5%) from the payout is reduced automatically.
The second table lists gift cards that are sold via online gift card machine.
Marketplace report has the information about Timma credits and Marketplace commissions.
Consumers can use their Timma credit to pay services partly or fully beforehand when they make bookings via Marketplace. Marketplace report has first the total amount of Timma credits used during the time period and after that breakdown of credits used per each user under the selected cash register.
Next there is a summary of Marketplace commissions. Commission billed in the time period has the information about the amount of commissions payments sent during the selected time period. If the report is taken in for May this part usually indicates the commission created during April.
Sum of commissions created in the time period then shows how much commission Timma is going to charge from the bookings made during this period. Below that is also a user specific breakdown of the commissions.
Note! The marketplace report in question is not an accounting report, as VAT (taxes) are not shown in that. If the customer has chosen to pay the service partly with credits and partly on the salon, no receipt has been created for the credit part in advance.
If the salon uses Timma's cash register, they make the receipt for all completed services in Timma, and therefore credits appear in the payment method details of the monthly reports (expanded or condensed). If the business does not use Timma's cash register, a receipt for the amount of used credits must be created in some other way.
Cash flow report indicates the daily money flows and is not meant to be an accounting material since it doesn’t provide any information about VAT (taxes). Cash flow reports help to track what has happened and how different balances have changed during a day. Cash flow reports consist of daily sales by category, daily payment method breakdown and cash event breakdown.
X-reports and Z-reports are mandatory TAX control reports in Sweden and Norway at least. Those use identical format to sales reports except the time period can change a bit. Z-report has the sales information between opening and closing the cash register. It is automatically saved after the cash register is closed. X-report can be taken only when the cash register is open and it includes the sales that are created after the cash register is opened.