Timma’s new sales reports provide essential numbers for your accounting and summarize your service, product, and gift card sales. The first two pages of the report contain key figures for your accounting, including a summary of sales, payment methods, expenses, and balance changes. More detailed information is available in the attached transaction-level reports. In this article, you’ll learn where to locate the various accounting figures within the report and how different sections are calculated.
Accounting settings
You can download the sales reports from the Revenues page under the Accounting tab. Sales reports are generated based on the cash registers you have selected on the Profile page for each user. You can choose the cash register from a dropdown menu just below the navigation bar. If everyone in the salon uses the same cash register, the report will include all sales. Otherwise, each cash register will only include sales from the users who have selected that specific cash register.
Here are two settings on the Company page (see image below) that impact your accounting:
Invoice Accounting: You can choose whether invoices are counted as sales when they are created or when they are marked as paid.
Gift Card Accounting: You can choose whether gift card sales should be recorded as income when the gift card is sold or when it is redeemed as a payment method. If you select the option to count gift card sales at the time of sale, then redeemed gift cards will be deducted from service and product sales.
Payments made by invoice will be included in your sales (see image below). If you have selected "Record a sale when an invoice is marked as paid," remember to mark invoices as paid in the Revenues page under the Invoices tab. The sales report provides more information on invoices in the attachment.
If you choose to include gift cards in your sales at the time of sale by selecting "Record a sale when a gift card is purchased," this will include service, product, and gift card sales in the same Sales Summary table. When a gift card is later redeemed, the corresponding amount will be deducted from product and service sales (see image below). The VAT rate for gift cards does not affect this setting, so even 0% VAT gift cards will be deducted from service and product sales if this option is selected.
Sales and expenses
First page of the report summarises your sales and expenses. If gift card sales are selected to be part of the sales then those will be in a same summary table with service and product sales. Otherwise gift card sales are in their own table just below service and product sales (see table below).
The Payment Method Breakdown includes all payment methods used for services, products, and gift cards. Expenses cover transaction commissions from Timma Pay online payments and online gift cards. Note that if there are multiple VAT rates applied to service and product sales, the payment method breakdown may appear on the second page of the report.
Balances
The second page of the report displays cash and invoice balance details. It begins with the starting balance for the period, followed by a summary of transactions that changed the balance during the period, and concludes with the ending balance.
In future updates, this section will also include gift card balances and inventory balances.
Attachments
After the operating numbers and balances, there is a list of attachments that provide transaction-level breakdowns for certain types of sales and expenses. In the current version, the Expenses, Marketplace, and Sales by User sections are not yet visible but will be added in future updates.
The Service sales and Product sales sections each include an item-based total summary and a list of all transactions. The Gift cards section provides a list of sold gift cards as well as a list of redeemed gift cards.
The Invoices section includes four tables:
Created Invoices: Lists all invoices generated.
Paid Invoices: Lists invoices that have been marked as paid.
Removed Invoices: Includes invoices that were removed before being marked as paid.
Refunded Invoices: Lists invoices that were initially marked as paid but later refunded.
The Expenses section is divided into four categories:
Marketplace Expenses: Timma’s commission for new customers.
Timma Pay Terminal Transaction Commissions.
Timma Pay Online Prepayment Commissions.
Online Gift Card Payment Commissions.
If you don’t use the Marketplace or Timma Pay, this section will not contain any data.
Changes from old sales reports
There are several changes in the new sales reports. Here is a summary of the most significant updates:
Invoices: Invoices are now considered part of sales and are treated as a payment method in the new reports. In previous reports, invoices were in a separate section at the end.
Invoice Accounting Settings: These settings now determine how invoices are counted in the reports. Previously, VAT rates applied only to invoices marked as paid.
Gift Card Accounting Settings: These settings control when gift cards are counted as sales. In previous reports, gift cards were not counted as sales at the time of sale, and gift card payments were not deducted from sales totals.