Product management
The product management on the Products -page is a useful feature for you if you are using Timma's cashier.
On the Products -page you can manage product information and batches and you can view transactions and reports.
Uploading or downloading the product list
You can either import or export product lists in Timma. Go to Products > Inventory.
You can import an existing product register to Timma by clicking the "Upload product list" button in the upper right corner. Once the file has been uploaded our customer service team processes it and transfers the information to Timma in a few working days.
Note! The product register must be compatible with the spreadsheet (.csv or .xls).
You can also download the entire product register from Timma by clicking the following buttons. The "Letter" button can be used to download, save or send a file in PDF format by email. You can use the "Printer" button to print the entire product inventory with an external printer. The "File" button can be used to download the product list in CSV format.
Adding, removing or editing products
To add a product simply select the plus button on the Inventory page.
When creating a new product you do not need to fill in all the information. The only required field is the Product name. However we do recommend that you at least set the Price and Purchase Price.
To edit a product use the "pen" button on the same row as the product.
To remove a product use the red "trash can" button on the same row as the product.
Note! This will also remove items from the inventory and may change your Inventory value.
Product Information
Product name is the name of the product. This will be displayed on the receipt.
Product owner is the owner of the product. This should usually be the salon. If another company owns the product (rental chair) simply select that user from the list.
Things to consider when setting the owner of the product:
It is not possible to set more than one owner for a product, there can only be one owner per product. Note! Batches can be added by several different owners, but when selling at the checkout, the balance always decreases from the oldest batch.
We do not recommend creating products with exactly the same name but only with different owners. This makes it difficult to use the cash register and reports. The same products cannot have the same barcode either.
However, if you want the same products to have two different owners, you can create the same product twice with slightly different names, so that the owner of the product can always sell their own product at the checkout and identify them more easily.
Product group is a preset list of categories you can select from to help filter different types of products on the report page.
Product family is if the product is part of a specific series, and you wish to add this information.
Manufacturer is the supplier of the product. There are some presets in the list, but you can also write your own.
Package size is the size of a single unit of the product. Note! if you want the package information to include volume or weight you must write it out. e.g. 250 ml or 250 g.
Default VAT is what VAT applies to the product. Only change this is the product does not belong to the default VAT level in your country.
Price is the sale price of the product including VAT.
Purchase price is the price you pay for the product excluding VAT. This price is used for Inventory value.
Barcode is where you can scan or type the barcode of the product if you use a barcode reader.
Reorder point can be used to notify you when you should order more of the product. If the amount of product in the inventory reaches the reorder point or falls below it will show up in the reorder window.
Storage Operations
You can manage your storage and products with these actions:
Add to add more products to the inventory. When adding products remember to select the correct owner if you have multiple product owners in the salon.
Purchase allows rental chairs to purchase products from the salon with the purchase price. These purchases can be added automatically to an invoice for the rental chair under Internal invoices. Note that this only works between the salon and a rental chair.
With To Use you can mark a product for in the salon as a tester for example.
Mark Loss is used to remove products from the Inventory. This could be used for broken or missing products or when adjusting the amount because of inventory.
Other Functions
1. Show barcode shows or hides the barcode of the products in the table below.
2. Show owner shows or hides the owner of the product in the table below.
3. Show only products with items in the storage hides products with 0 units from the table.
4. Reorder point basket shows products that have reached their reorder point.
5. Internal purchase history shows internal purchases and allows you to cancel internal purchases.
6. Download or send PDF allows you to open, download or e-mail your product list.
7. Print allows you to print your product list.
8. CSV allows you to download your product list as a CSV file.
9. Upload product list allows you to upload a product list. Note! the list should be in a spreadsheet compatible format (e.g. .xls or .csv) and will be adjusted so it may take some time before it shows up on your Products -page.
Product reports
Go to Products > Report.
The Report section of the Products page allows you to use a number of different filters and settings to generate different Product reports. Filters can be used to further specify what products you wish to view. For example products of a specific manufacturer or products owned by a specific user in the salon.
You can use different setting and filters to get your desired report which you can then send, download or print.
You can choose between four different reports: Summary, Separate batches, Transactions reports and summary for the end of the last year.
Summary
A summary report shows the total number of units of all the products in the inventory. Note! If you have multiple owners of products you may want to use the Owner filter.
Separate batches
Separate batches shows all the added products for the inventory.
Transactions
The Transactions report can be used to view different actions (pictured below) regarding products.
Summary 31/12/XXXX
The end of the year summary report shows the total number of units of all the products in the inventory to the end of the fiscal year.
Inventory value
Inventory value shows the value of products in the inventory. Inventory value is calculated based on the Purchase price and is without VAT.
The Inventory Value (pictured in red below) shows the current value of the whole Inventory for all companies. If you want the current value for a specific owner you can see it under the Report section, by filtering based on Owner.
The Inventory value for a specific date is from the beginning of the day.
Note! If a product batch has been added with a purchase price of 0, and you later change the purchase price of the product, this will not change batches already added. You must remove them and add them again with the correct purchase price.
Product statistics
Last tab on the Products -page is Statistics.
On this page you can view and study statistics from ready-made reports or more deeply with the functions at the top of the table. The statistics are intended to be used for analysis purposes only.
In the statistics you can easily view, for example, the products that sold the most or have been the most profitable.
